Rental Terms & Conditions
We hope this information makes your preparations easier and your time at Camp more enjoyable. Remember too, that by using Camp Chickagami you help build a vital camp and conference ministry for the Church, strengthen outreach to families and continue our more than 85 year tradition of bringing up young people “in the Christian Faith and Life.”
Who operates the Camp?
Camp Chickagami is owned and operated by the Episcopal Diocese of Eastern Michigan. Our Executive Director is McKenzie Bade, who will check guests in and out, resolve problems, and provide information about Camp Chick and the area while renters are at camp. She will make sure that together you operate the camp in conformity with Diocesan and Camp policy; protect the health, safety, and welfare of guests; and to ensure lawful and appropriate use of this property.
Rental Terms and Conditions
This document is a contract between Camp Chickagami and the Guest or Group Coordinator arranging the reservation.
The terms and conditions of this document are binding on all parties, their successors and assigns. Upon reservation, it is understood by the Guest or Group Coordinator that these terms are valid and binding for their reservation. No reservation will be considered valid until a deposit is received. Any outstanding balance due must be paid within 30 days of your scheduled reservation date unless otherwise stated or arranged. Violation of any of the camp rules may lead to termination of your stay without a refund.
Reservation Policy: A reservation is not considered valid until a deposit is received.
Cancellation Policy: A processing fee of $50 will be deducted from any refund. If your group cancels less than 90 days prior to the start of the scheduled reservation date you or your group will be charged for the total fee of the reservation made. If your group cancels 91 to 180 days prior to the start of the scheduled reservation you or your group will be charged 50% of the total fee. A $50 fee will be charged for returned checks due to insufficient funds.
Insurance: Visiting groups are responsible for any damage incurred during their stay. If a visiting group has more than 10 people with their group or is renting Fletcher Dining Hall they must provide a Certificate of Insurance showing a limit of at least $1,000,000 per Occurrence and $2,000,000 per aggregate for Commercial General Liability coverage. A copy of the Certificate of Insurance is required within 60 days of scheduled reservation date. If the Certificate of Insurance is not received, a charge of $1.00 per person, per day will be added to the invoice. Please contact the Executive Director for any questions.
Contact: There should be one contact person for the group. This person is responsible for all correspondence with the Camp Chickagami office prior to the reservation date, shall report to the site staff upon arrival, and shall check out with the office when the group departs the center. After the reservation is made, the contact person will be McKenzie Bade, Executive Director; firstname.lastname@example.org.
Orientation: Within the first 24 hours of arrival to camp, a Camp Chickagami staff person will formally address the rental group to go over orientation to Camp Chickagami’s safety procedures and regulations.
First Aid/Medical: User groups are responsible for providing first aid, emergency care, and emergency transportation if needed. Emergency transportation must be available at all times. Groups are advised to provide adults with age appropriate CPR/First Aid/AED certification from a nationally recognized provider. You & your group assume all risk associated with your stay at Camp Chickagami. The Camp or its staff will not be liable for any claims or damages to persons or property arising from, or connected in any way with, the use of the Camp, its facilities or equipment by you and/or any member of your group. Rental groups are required to ensure that first-aid kits, stocked with emergency supplies appropriate to the location, including personal protective equipment, are readily available for their participants. An AED is located on-site in Fletcher Dining Hall.
Waterfront: Lifeguards will not be provided. Rental groups are advised to provide a person who has current certification as a lifeguard by a nationally recognized certifying body. It is advised that an individual, in addition to the lifeguard, be on duty and accessible at each separate swimming location (swimming beach, boat house) when activities are occurring who has current certifications from a nationally recognized provider in first aid, bloodborne pathogens, age-appropriate CPR and AED.
The rental group should ensure a minimum of two trained persons are available at all times during aquatic activity. At least one of those persons should be at least 18 years old. Only one of these persons needs official certifications as long as the secondary person has been trained to carry out secondary duties (eg: clearing the area, contacting additional help) in the event of an emergency. Backboards, ring buoys, rescue tubes, and life jackets are available for the groups use.
Rental groups are advised to use appropriate safety systems to quickly account for all participants at all aquatic activities. Rental groups are also advised to evaluate and classify all participants’ swimming abilities and assign participants based on ability to areas, equipment, facilities and activities that align with their abilities.
Night swimming is not permitted. Certified lifeguards must be present at all times when the waterfront is being used by any individual associated with the rental group.
When using watercraft, the rental group is advised to provide a person who holds one of the following: current instructor rating certification in the appropriate craft from a nationally recognized certifying body, or current lifeguard training from a nationally recognized certifying body, or other acceptable certification or license.
Personal flotation devices that are safe for use must be worn by all persons in watercraft activities.
Motorized personal watercraft use is prohibited for use by anyone under the age of 16 years old.
Intruder Policies: Random people should not be wandering around camp. The front gate should be closed during camp sessions.
If you see a stranger:
- Approach the stranger and kindly ask if you can help them.
- Tell them all visitors must check in and register with a Camp Chickagami staff person.
- Escort the individual to a Camp Chickagami staff person or to the gate to leave.
- Tell a Camp Chickagami staff person as soon as you get the chance.
If you do not feel comfortable approaching a stranger, get help. Ask someone to go with you, or find someone else to deal with it immediately. All strangers must be approached.
The designated Camp Chickagami staff person will review security concerns of the site on a periodic basis and/or as the need arises.
Emergency Contact Information: Groups must keep on site during their stay a list of names and emergency contact information of all participants, any listing of persons with known allergies or health conditions and/or dietary restrictions and for minors without a parent on site, signed permission to immediate emergency treatment.
Room List Requirements: Upon check-in, Groups are required to provide a complete room list of all cabins providing names, sex and emergency contact information to the office. This information will only be used in case of emergency and will be destroyed after the session.
Supervision: Unless prearranged, Groups are responsible for supervision of their own behavior, programming and activities.
Day Visitors: If you have additional day-visitors guests please let office know as there is a fee of $7 per day guest visitor.
Youth Supervisory Policies: For groups bringing youth, it is recommended that your supervisors have background and reference checks, as well as prevention of child abuse training. The contact person for groups bringing groups of youth that are un-related to one another are also required to return a signed Camp Chickagami Program and School Group Guideline form.
Tobacco use/Extensive Cleaning: If housekeeping detects a tobacco odor in a room or a cabin, the office will bill that guest or group $100. Smoking is prohibited on property except in designated locations marked on map provided upon checkin. There will be a $50 per hour fee for excessive cleaning required to remove smoke odors or where excessive cleaning outside of general use is required.
Facilities: The following facilities are available for your use with the understanding that they shall be left in the same condition or better than you found them: St. Andrew’s Chapel; Swimming beach on Lake Esau; Kauffman Boat House (No swimming at boathouse); Lee Athletic Field, Basketball court, Tennis court and GaGa Pit.; The Craft Hut; Campfire sites – Near Fletcher Hall and on beach by Pioneer Unit; Washer and Dryer in Bathsheba. (A suggested donation for usage is $1.00 per wash and $1.00 per dry); Sport’s cabin – behind The Head bathhouse.
The following areas are considered sacred spaces and are available for your use. They should be treated with respect:
The Labyrinth; St. Andrew’s Chapel
Leave No Trace: Some of the buildings at Camp Chickagami have been in existence since 1929 when the camp was opened. We ask that our renters and guests respect our environment by not writing or defacing any of our structures, walls, picnic tables, etc. We also ask that you leave no trace when hiking through our woods and trails.
Cabin furnishings: Cabin furnishings, including mattresses, may not be removed or moved outdoors. Furniture may only be moved if approved by the director and if the items are moved back to their proper location before you depart.
Animal Policy: Dogs are not allowed at camp. Exceptions will be made for service animals. Please notify the director immediately if you will have a service animal on the property and to acquire our full dog policy.
Consideration of other guests: You agree to be considerate of other guests. Please bring conflicts or concerns promptly to the camp staff & the problem will be addressed. See Camp office door for Emergency cell & staff contact information.
Firearms, Fireworks and Illegal Activity: Possession or use of firearms, fireworks, gambling of any kind or illegal drugs are prohibited on Camp Chickagami property.
Check out: Check out time is 12:00 pm. Before your group checks out please do your dishes, sweep excess dirt, take recycling to designated recycling location and place all trash in the dumpster.
Keys: Please return all keys and borrowed equipment to the camp office at checkout. You may drop keys in the drop box on the office porch.
Facility Damage: Any breakage and/or damage to property will be added to the total fee. You agree to pay the full cost to replace or repair any facility, equipment or furnishing damaged by you or any member or your group not due to normal wear and tear at current market value.
Lost and Found: If a renter has lost or left an item at camp, they are responsible for notifying the camp director within 5 days. Individuals and group renters must make arrangements to pick these items up or pay to have them returned. These items will not be held for an extended period. Any items left at camp that have not been pre arranged for storage will be considered to be abandoned. Any abandoned items/property will be disposed of, sold or claimed by Camp Chickagami.
Food Service Policies: Renters are responsible for monitoring the temperatures for all mechanical refrigeration units and notifying camp staff if temperatures exceed 40′. Rental groups are required to minimize the time that potentially hazardous foods remain in the temperature danger zone of 40’ F and 140’F.
Renters are required to only use clean and sanitized utensils and equipment during food preparation and to clean and sanitize food contact surfaces after each use.
Rental groups are required to abide by Camp Chickagami’s rules and expectations for proper washing, sanitizing and drying of dishes and food service utensils. Camp Chickagami will provide training on these procedures upon arrival.
Dishes, eating utensils and food service utensils must be washed and sanitized after each use according to the following procedures: A) For mechanical dishwashers the wash water must be at least 100’F and the approved chemical sanitizer is used as directed. B) For dishes and food service utensils washed by hand, the wash and initial rinse temperatures must be at least 100’F and the second rinse process is used with the approved chemical sanitizer. All dishes and food service utensils must be air dried and protected from dust and contamination between use.
The rental group must provide proof that the individual supervising the dining area has training or experience in food service. A ServSafe certification is recommended.